Call for Proposals for Special Sessions at BioEM2020 (plenary sessions, tutorials, and workshops)

The next joint annual scientific meeting of EBEA and BEMS will be held in Oxford, UK during the week June 21-26, 2020.

Input from members of both societies contributes greatly to the success and richness of our annual meetings. Following the successful meeting in Montpellier this year, we encourage members of bioelectromagnetic community to share ideas for the next joint annual scientific meeting BioEM2020.

The TPC is therefore asking you to send us your ideas and proposals for special sessions (plenary sessions, tutorials, and workshops) based on gaps you detected in the program during BioEM2019 and previous years, or any new and emerging topic that you think should be explored in the frame of BioEM2020. The special sessions format is detailed below.

Please send your proposals to tpc@bioem.org by September 22, 2019. Your inputs are of the uppermost importance for the conference and greatly contribute to its quality.

Proposals should outline the topic, the rationale, and preferably contain a list of potential speakers or workshop conveners. The proposal format is detailed below.

The TPC will make decisions on selection of proposals based on criteria including convincing rationale, up-to-date topic, and excellence of speakers. Note that a travel support is provided to the speakers selected for Plenaries and Tutorials.

Maxim Zhadobov and Alexandre Legros
BioEM2020 Technical Program Committee (TPC) Chairs

 

Sessions format

BEMS (www.bems.org) and EBEA (www.ebea.org) cover a broad range of disciplines within academia, industry, and governments. The special sessions should appeal to this diverse audience, allowing transfer of knowledge and provide time and structure for useful discussions. To achieve this, excellence of speakers in terms of performance and their scientific knowledge is of importance.

  • Plenary sessions:
    • To be of interest for the majority of conference participants
    • 1 or 2 speakers on focus topics or interdisciplinary session
    • Outstanding and highly reputable speakers
    • Typical duration is around 1 hour
  • Tutorials:
    • Should be educational on a variety of subject from dosimetry to experiments and statistical analyses.
    • Should present the principles (e.g. tools and methods) of the research area
    • Usually 1 speaker for each topic is proposed
    • Typical duration is around 1 hour
  • Workshops:
    • The topic should have broad appeal and there should be time for discussion
    • More than one speaker can present
    • Abstracts for workshops will undergo normal peer review process
    • Typical duration is around 1:30-2:00 hours
    • Note that the financial support is not provided for workshops

 Proposal format

To submit a proposal please provide us with the following information:

  • Plenary, Tutorial or Workshop session (please select one):
  • Title:
  • Short summary (describe the topic in terms that are understandable for a broad audience):
  • Rationale:
    • a) Why the proposed topic deserves its own session?
    • b) Does the topic appeal to a broad audience from the bioelectromagnetic community?
    • c) What would be the added value to the meeting?
  • Speakers:
    • For each suggested speaker, please provide name, affiliation and email
    • Please describe briefly your reasoning for proposing the speaker
    • If more than one speaker is proposed, please explain how the talks would complement each other

Merger ballot results of eligible EBEA members

On the 16th of July at midnight, the merger ballot was closed.

67 of the 114 (58.8 %) eligible EBEA members (full members that paid their membership in 2017/2018) casted their vote.

Members had to answer 2 questions:

First question: Do you agree that EBEA and BEMS merge into a new society?

Second question: Whatever your answer to question 2, please indicate which option you would prefer should the majority vote be in favour of a merger

The results are as follow:

Eligible Voters %
Double members 76 49 64.47
Ebea members only 38 18 47.37
Tot Members 114 67 58.77

 

Merge No Merge No Pref Tot Merge* Tot No Merge* % Merge % no merge
Double members 43 5 1 44 6 89.80 12.24
Ebea members only 15 2 1 16 3 88.89 16.67
Tot Members 58 7 2 60 9 89.55 13.43
* no preference is added to both “merge” and “no merge”
OPT1 OPT2 No pref Tot Opt1* Tot Opt2* % Opt 1 % Opt 2
Double members 35 10 5 40 15 81.63 30.61
Ebea members only 8 7 3 11 10 61.11 55.56
Tot Members 43 17 8 51 25 76.12 37.31
* no preference is added to both “option 1” and “option 2”

By “agree to merge” it is meant the commitment of EBEA to set up a new Society to which both societies will be merged in due time, and to resolve all details of a merger such as name, location, statutes, finances etc.

It would culminate in a second and decisive ballot in both Societies on dissolution by merger into the new Society once these details have been resolved. The final ballot would need a two-third majority, according to the Statutes.

The EBEA council and the EBEA members of the merging committee will further discuss the position of EBEA and next steps. We will inform you on our further decisions.

With my best regards,

Luc Martens

EBEA President